What's
New in the Release
- An expanded set of permissions offers additional levels of access to objects and object properties and permissions. An administrator can optionally configure a site to use six permissions for objects instead of three. Release 6.5.2 provides these new permissions: Read Properties, Read Content, Read History, Write Properties, Write Content, and Manage.
- Color schemes called themes allow users to individually customize the look of DocuShare web pages. Four themes are provided.
- Usage quotas enable an administrator to assign limits to the amount of content a user can store on the site. Users can view their assigned quotas.
- Users assigned the DocuShare user level can create scan cover sheets for collections as well as use the Activity History and Change History features.
- Users can edit content rules after they are created. An Edit link on the Properties page for a content rule allows users to make any changes.
- New settings on the Site Configuration page let an administrator enable or disable the Content Map, Show All button, and personal trashcan. By default, the Show All button and the personal trashcan are disabled (off) for both new installations and upgrades.
- A new Permissions page in the Admin UI provides options previously located on the Site Configuration page and includes new options for setting permissions.
- A new access tracking operation, Failed Login, records when a login attempt failed. This operation appears on the Access Operation Tracking page in the Admin UI.
- A new site event queue replaces a previous implementation known as IMQ. A diagevent command line utility enables administrators to perform diagnostics on the event queue. diagevent replaces the diagtool command.
- Microsoft SQL Server 2005 Express Edition is the default database provided with DocuShare.
- DocuShare index and search functions utilize the Autonomy IDOL Server.
- The idoltool command line utility enables an administrator to configure and manage the IDOL search and index servers.
- The getIndexReport command line utility compares the non-deleted number of each object class with the number of each corresponding object class that is indexed. Refer to the DocuShare Command Line Utilities Guide for details.
- The reindexChangesSince command line utility enables an administrator to reindex a site for objects that have changed or were created after a specified date. Refer to the DocuShare Command Line Utilities Guide for details.
Installation and Upgrade Notes
Supported platforms and databases in DocuShare/DocuShare CPX Release 6.5.2:
- Platforms: Microsoft Windows 2003 R2 or SP2 Standard and Enterprise (32- and 64-bit); Microsoft Windows 2008 Server Standard and Enterprise (32- and 64-bit); VMware ESX Server; Red Hat Enterprise Linux ES 5 (32- and 64-bit); Solaris 10.
- Databases: IBM DB2 9.5; Microsoft SQL Server 2005 SP3; Microsoft SQL Server 2005 Express Edition; Oracle 10.2.0.x or 11; PostgreSQL 8.3.5.
DocuShare Records Manager
- The DocuShare Records Manager add-on cannot be installed on a Red Hat Enterprise Linux ES 5 platform (64-bit).
Upgrades and clearing the event queue
Before upgrading to 6.5.2 from releases 5.x and later, ensure that daily and weekly email notifications are sent and cleared from the queue to prevent loss of pending notifications. Use the following procedure and refer to the DocuShare Installation Guide for more information.
- Log into DocuShare as admin and go to the Admin UI.
- Go to Site Management l Access Policies.
- Set the Site Access Authority to Administrator. Click Apply.
- Allow all users adequate time to complete any changes and log off.
- Stop any automated or programmatically generated activities, especially ones that use the Content Intake Manager, Content Rules, or Scan-to-DocuShare services.
- Go to Site Management l Site Operations and change the System Mode to Read Only. Click Apply.
- Go to Services and Components l Subscription.
- Set the Weekly Notification Day to the current day of the week and set the Daily and Weekly Notification Hour and the Daily and Weekly Notification Minute to five minutes from the current time. Click Apply.
- Wait for the designated time to pass and allow adequate time for DocuShare to generate and send the queued email notifications.
- After the emails are sent, go to Services and Components l Subscription and set the Hour, Minute, and Day for Daily and Weekly notifications to their previous values. Click Apply.
Known
Issues
- Administration
Interface
- Custom
property does not appear on Display Sequence page [7538] -
After adding a custom property you need to update the schema to
save the new property to the database.
- Stack
trace when using the List Workflows page [9662] - A stack trace
occurs when you click the Instantiate, Activate, or Archive button
on the List Workflows page in the Admin UI. However, the workflow
is not affected.
- Deleting the account of a user who owns many objects [14489] - When deleting a user account and the Confirm Delete page indicates that the user owns a large number of objects, do not select Show All to view all the objects the user owns.
- Restart needed after changing default language [21475] - After changing the default language on the Installed Languages page, restart the DocuShare server. Otherwise, all DocuShare email notifications are sent in English.
- Archive Server
- New user cannot find archived content [18173] -
An error may occur when a new user tries to search for content on an Archive Server. This is because it takes a few minutes for the Archive Server to be updated with new account information. Retry the search.
- Conversion
Services
- Installing OpenOffice 3.0 for use with the PDF Conversion feature [19985] - After installing OpenOffice 3.0, you must copy juh.jar from the URE/java directory to the program directory in the OpenOffice.org 3 installation directory.
- Viewing HTML renditions of images and PowerPoint documents on Windows 2008 (64-bit) [20363] - If DocuShare is installed on a Windows 2008 Server (64-bit), you cannot view HTML renditions of image files (such as JPEG and GIF) and PowerPoint documents. This is due to Autonomy not fully supporting the Windows 2008 Server (64-bit).
- PDF Conversion feature on Solaris/Linux servers [21237] - If you are running DocuShare on a Solaris or Linux server and you plan to use the PDF Conversion feature, install OpenOffice version 2.4. Later versions of OpenOffice are not reliable on Solaris/Linux servers.
- Setting Up X Virtual Frame Buffer to Support OpenOffice on Solaris [21448] - The X Virtual Frame Buffer (Xvfb) allows the X server to initialize and run without the presence of a physical graphics adapter. First verify that Xvfb is available on your system. The default installation directory is /usr/openwin/bin.
- Xvfb :5 -dev vfb screen 1600x1200x32 & (ignore the warning).
- setenv DISPLAY :5.0 (if you are in csh) or
DISPLAY=5.0; export DISPLAY (if you are in bsh).
- setup_docushare.sh.
- start_docushare.sh.
Note: :5 is recommended for the virtual display setting to avoid conflicts with existing display variables.
- Some
documents cannot be converted to HTML - Some documents of formats
supported for HTML viewing may not display fully or may result in
an error. There are limits on what HTML can handle, and some features
or specific files are not yet supported properly by the Autonomy KeyView
software on which the DocuShare HTML Viewing functionality is based.
- Document
Approval and Routing
- Routing
tasks and upgrades - Routing tasks are upgraded from DocuShare
5.x to 6.5.2. If you are using a DocuShare release earlier than 5.x, you should let the routing tasks complete before upgrading.
For more information, contact DocuShare Customer Support.
- Documentation
- Descriptions of Script and Script Data [19738] - Descriptions of the Script and Script Data fields that can appear on the Advanced Notification page are not provided. Before entering information in the fields, you must create a script and place it in the extension folder of your DocuShare directory. In the Script field, enter the name of the script that you want to run when the event of interest occurs. In the Script Data field, enter any string values that you want to pass to the script when it is called.
- Switching Tomcat http off and on [20740] - Contrary to what may be stated in the documentation, the start_docushare tomcat http off and the start_docushare tomcat http on commands are no longer available in DocuShare 6.5.2. To switch the state of Tomcat http, run the command dssetup. The dssetup command steps through a list of server properties and provides the option of switching Tomcat http off or on.
- Descriptions of List Workflow buttons [20754] - Two buttons on the List Workflows page in the Admin UI may not be described in the Administrator Guide. The Instantiate button instantiates a workflow from the selected template. The Refresh button updates the workflow list; click the button after making changes to the displayed criteria checkboxes or to view the current state of workflows on the site.
- Period character (.) in searches [20830] - Contrary to what is stated in the documentation, the period character (.) is not an alphanumeric character. A search for a document titled Report finds a document titled Report.doc.
- Installation and Upgrade
- Using Windows IIS 7 with DocuShare [20809] - If you plan to use Windows IIS 7 with DocuShare, make sure you install all of the Application Development and Management Tools components.
- LDAP
- Setting control filters on LDAP Advanced Configuration page [20703] - When entering an email address filter in the Enable User Access Control Filter field on the LDAP Advanced Configuration page in the Admin UI, the filter must be enclosed within parenthesis. For example: (mail=test@xyz.europe.com).
- Scan Cover Sheets
- Problems viewing scan cover sheets on Macs running Safari [20802] - Problems can occur when viewing scan cover sheets using Safari on Apple Mac computers. This is due to applications competing for the PDF viewer. Should the problem occur, remove the AdobePDFViewer.plugin file and restart Safari.
- Searching
and Indexing
- Search finds object and custom objects [20370] - A search for a property unique to an object finds the object and may find any custom objects cloned from it. If the search finds any custom objects, it is because the label of the custom object includes a word in the label of the object class. To find the object only, limit the search by selecting the type of object under Object Types to Search.
- Search may not find objects when WYSIWYG editor is used for Description [20397] - When using some of the WYSIWYG editor features to format the Description property value, a search for the Description property value does not find the object.
- Search for the word document finds more documents than expected [20873] - When searching for the word document in Any Part, DocuShare finds more documents than expected because a document has a handle property with the word document in its property value
- Search for object handle displays more than object [21283] - When running a search using a collection handle (or the handle of other types of containers), the results display more than the collection. Also displayed are the objects located in the collection.
- Use of tilde and case-sensitive searches [21469] - To search for a word with exact capitalization, precede the word with a tilde (˜).
- Some
documents cannot be indexed - Occasionally, indexing is unable
to extract some or all of the text from a document. The Autonomy text
extraction libraries used to index file content support a variety
of file formats, but will have trouble with certain files.
- Search
returning bad search results - If incorrect search results are
being returned, execute the dsindex command line utility to rebuild
the search indices.
- Web Interface
- Use of WYSIWYG editor with Safari and Opera web browsers [20538] - The WYSIWYG editor provided with the Description field in wikis and weblogs is not compatible with Apple Safari and Opera web browsers.
- Permissions required when multiple users add comments [20556] - A user who has only Read Properties permission to a document cannot add a comment to it if another user has already added a comment. The user who did not add the first comment needs full read and write permissions to the document.
- WebDAV
- Refresh required after enabling WebDAV Titles [21067] - When Enable WebDAV Titles is set to Yes in the Admin UI, users must refresh the display before accessing any automatically created folders (for example, a personal collection) using WebDAV.
- DocuShare
Clients
- Outlook Client Address Book does not always work [12547] - If you are using Outlook 2003 or 2007, the Address Book feature of Outlook Client might not work. You can add mail messages and attachments to collections using drag and drop.
- Errors clicking message fields for wikis and weblogs [12628] - When viewing wiki and weblog objects using Outlook Client, clicking the From field generates an error message and clicking the To field causes the text to disappear. However, you can click the URL in the message body to display the object in a browser.
- For more
details on the DocuShare Clients, see the Readme files located in the
DSClient install directories.
Additional
Information and Support
Click here for any updates to this document.
The latest
information regarding DocuShare can be found on the DocuShare web site. |